Your team is paid to manage properties. They spend half the week answering messages.
Fortivex AI audits your operation in 7 days and hands you 3–5 build-ready automations — each with honest ROI math and a fixed price to build it.
Animated demonstration: tenant and owner messages arriving and being resolved automatically by AI workflows.
The leak in your payroll
Typical numbers from a 600-door operation. The audit measures yours.
of staff time spent reading, sorting, and answering repetitive messages.
are routine: the same maintenance, leasing, and rent questions on repeat.
in salary spent on work a workflow can route, draft, and resolve.
The math, in the open
25 hrs/week × $24/hr loaded cost × 52 weeks = $31,200 / year
Our audits typically find 60–75% of that recoverable — before counting the leasing leads that go cold after hours. Every estimate we give you shows this formula with your numbers in it.
The AI Opportunity Audit
Seven days inside your operation. One decision-grade report. No "AI ideas" — blueprints with prices and payback periods.
AI readiness scorecard
Your data, tools, processes, and team — scored, so you know what's automatable today and what needs prep first.
Process inventory
Every repeated task in your operation, measured from interviews and screen recordings — not guessed. Scored by frequency, time, and error cost.
3–5 workflow blueprints
For each: how it works today, how it runs automated, the tools, the monthly running cost, and a fixed price to build it.
ROI math — conservative and expected
Two scenarios per workflow with the formula shown. Payback period included. No single magic number, ever.
90-day roadmap + walkthrough call
What to build first (a quick win, live within 2 weeks), what to defer, and a 60-minute call where we walk every page.
We don't sell AI ideas. We sell the math.
What the audit typically finds
Three workflows show up at almost every property management company. Yours will have its own — these set the bar.
Maintenance triage
11:42 PM — "Unit 204, the AC is dead and it's 88 degrees."
AI reads the request, grades urgency, answers the tenant in seconds, drafts the work order, and pings the on-call vendor for true emergencies. Your coordinator handles exceptions, not every email.
$12–18k
typical recovery / yr
After-hours leasing responder
7:05 AM — "Is the 2BR on Maple still available?" Sent at midnight. Still unanswered.
Every lead gets a qualified answer in under a minute, 24/7 — availability, requirements, and a showing slot on the calendar before your competitor opens email.
$4–9k
typical recovery / yr
Rent follow-up
Day 3 of the month. 14 tenants late. Nobody enjoys the calls.
Polite, escalating reminders with payment links, on schedule, every time — and a flagged list of the accounts that genuinely need a human conversation.
$6–10k
typical recovery / yr
of routine messages handled automatically, start to finish
first response to every lead and tenant — 24/7, not "next business day"
typical payback — most builds pay for themselves within a quarter or two
How we keep these numbers honest
- Measured, not assumed. Every figure comes from your real volumes and screen recordings — never industry averages.
- A built-in reality discount. We count only 75% of theoretical savings, so the number you see is already the conservative one.
- Two scenarios, never one. Each workflow shows a conservative and an expected case, with the formula beside it.
- We're underwritten. If the audit can't find $25,000/year, you don't pay — so we have no reason to inflate anything.
Seven days, start to report
About three hours of your team's time. The rest is ours.
Kickoff
A 60–90 minute interview, your numbers (doors, team, volumes), and screen recordings of how work happens today.
Process inventory
We map every repeated task and score it: how often, how long, what errors cost, how automatable.
Blueprints + ROI
The top 3–5 workflows get full blueprints — tools, running costs, build quotes, and two-scenario savings math.
Report + walkthrough
You get the full report, then a 60-minute call to walk it page by page. You leave knowing exactly what to build first and what it pays back.
Audit. Build. Keep it running.
It starts with a free 15-minute call — no charge, no pressure. From there: start small, prove the math, and build only what pays for itself.
AI Opportunity Audit
$997
one-time · credited toward your build
The full 7-day audit: scorecard, blueprints, ROI math, roadmap, walkthrough.
- $25k/year found or it's free
- Fixed build quotes included
- Yours to keep — build with anyone
Build Sprint
$4k–15k
fixed quote from the audit
We build 1–3 workflows on your own accounts. You own everything — no platform lock-in.
- Quick win live in ~2 weeks
- 2 team training sessions
- Recorded SOPs for every workflow
Care Plan
from $750
per month · cancel anytime
We watch, fix, and improve your automations — and keep finding new ones.
- Monitoring and same-week fixes
- Monthly performance report
- Hours for new automations
"For five years I was a business analyst in PwC's Assurance practice — my job was to look at a company, find what was really happening, and prove it with numbers. Nothing shipped on a hunch."
"Fortivex brings that same discipline to AI. I measure where your team actually loses time, put an honest number on each fix, and build only what pays for itself. If an automation won't earn its cost back, my report says so — that page costs me money and earns your trust."
"I work U.S. Eastern hours and build while you sleep: a change you flag at 5 PM is usually live before your morning coffee."
Ayoub Abulail
Questions owners ask
We already use virtual assistants. Why automate?+
Does this work with our software?+
How do I know these savings numbers are real?+
Other agencies offer free AI audits. Why pay $997?+
We're not a technical team. Who runs this after you build it?+
What does "AI answering tenants" actually say?+
15 minutes. Your numbers. No slides.
Bring your door count and team size. You'll leave the call knowing the 2–3 automations worth pricing at your company — whether or not you book the audit.
Book my free 15-min call →Prefer email? info@fortivexai.com — replies within one ET business day.